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Posted: Wednesday, April 12, 2017 11:22 AM

The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements. Tasks: Experience with Protocol and Precedence Greet and escort visitors Maintain tracking records and filing systems; archive files Compose written communication in response to complex customer queries Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off:sites Maintain a schedule of appointments for a manager or office Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non:conflicted manner for senior management review; provide status reports; and participate at NRO:wide TIER meetings Analyze and assign or perform actions as appropriate Manage and execute the action tracking process; develop standard operating procedures and serve as facilitator for user requirements Monitor progress on actions, generate metrics to demonstrate accountability for meeting deadlines and quality expectations; prepare periodic reports on action status and keep leadership aware of late, pending and new actions Draft, proofread, edit and provide final review of internal and external correspondence Participate in internal committees, Integrated Process Teams (IPT), working groups and task forces Experience working with senior executives at multiple organizational levels Answer routine telephone calls; direct calls and take messages Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents Arrange for the delivery of outgoing mail/packages with the mailroom Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office Draft; proofread; edit and coordinate correspondence Perform research and retrieve information from databases and other resources Maintain; update and serve as focal point for databases or spreadsheets Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off:sites Participate in meetings and events: may serve as recorder and may present position:related information Prepare access rosters and request security clearance transfers Assist in ordering supplies/equipment and arranging for office equipment repairs Perform administrative back up support for other offices Recommend innovative processes to improve the efficiency and effectiveness of the office Prepare routine status reports and track office:related metrics Manage routine website content updates and coordinate more complex website changes with webmaster Attend meetings; events; and forums Assist in maintaining inventories; records; and receipts Coordinate office renovations and relocation activities 1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day:to:day operations of an office, group or customer.2. Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.3. Collects and inputs timesheet information into automated accounting system and processes labor corrections.4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and su

Source: https://www.tiptopjob.com/jobs/65934548_job.asp?source=backpage


• Location: Denver

• Post ID: 35227533 denver
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